1— Trace out the Tour on your map. Avoid too many turns, stops or difficult intersections. I do this on the internet using MapQuest. I create a trip starting at the rallying point and ending at the first stop. By using MapQuest, you can rework the default route and force it to use alternative roads. Then add the next stop and repeat reworking the route stop by stop until the final stop. This process will give you the mileages and an accurate routing plan from which to start. It will not give you all the notes and details. This is where the driving experience comes in. Drive the Tour multiple times with differ- ent navigators to check your instructions for accuracy. 2— Travel your proposed route recording every direction. Consider using a voice recorder rather than paper and pen. 3— Whenrecordingtheroute,besuretomarkthe mileagetothenearest0.1mile.Stateeach directionclearly.Noteuniquesitesalongthe way.Indicateanypotentialhazards. 4— If any section of the route appears less than suitable, see if it can be replaced with some other roads. If you need to include instructions like “The docent will direct you where to park!” be sure to add that to your route book. 5— Re-record your route in a legible format. I use Excel and prefer to include “overall mileage” and “miles since last instruction” with every direction. 6— Using your directions, drive your own Tour, double-checking each instruction and mileage. 7— For your Tour to be terrific, it’s essential to have someone else take your Tour using the instructions and see if they have dif- ficulty. It’s best to have someone unfamiliar with the area do this. This may sound superfluous but it really isn’t. What you think of as clear and definitive directions may be viewed by others with confusion. Get that dealt with now rather than on the Tour itself. 8— Two to three weeks before the event, create and mail out an invitation and explana- tion describing your Tour. Give date and time info as well as rain plans and a phone number for those who need to know more. Don’t forget to post your invitation on your website, too! 9— Double-check all the arrangements you’ve made with everyone in setting up the Tour. Don’t assume the arrangements you made 3 months ago with the restaurant have been properly dealt with. 10— Make up plenty of copies of the Tour directions. DO NOT run a “follow the leader” Tour…they’re fraught with disaster and are a sign of sloth, lethargy and indifference on the part of the Tour director. 1— Be sure to be at the rallying point early to greet the tourists as they arrive. Often, there will be minor strategic changes that you need to address before the start. 2— Hand out your Tour directions. If you need to announce something, this is the time to do it. 3— At the appropriate time, send the tourists on their way. If you’re worried about being on time or finding a hidden driveway or the like, have the lead car be someone who knows where you are headed. 4— Wait a few extra minutes for late stragglers to arrive. 5— Leave a few Tour directions in an obvious place for even later stragglers and take off. You, or someone familiar with your route, should plan to drive “Sweep.” 6— If you’ve planned multiple stops, try to pace the Tour so that everyone has plenty of time at each. On the other hand, don’t let them be late for lunch… you’ll never hear the end of it! 7— Enjoy the drive, and when people thank you for your efforts, accept their praise. Also accept any criticism or negative input. Everyone has the right to vent. Addressing all input both good and bad is part of being the Director. Keep an open mind and a smile on your face. Phase II Phase III LAYING OUT THE TOUR RUNNING THE TOUR This is the most work intensive part of your task. Give yourself plenty of time. A Tour is like a fine wine, there are good ones and there are bad ones, most peo- ple will talk about the bad before recalling the good. This is the fun part! If you’ve done a decent job up to now, it should be a snap. You can usually tell when a Tour is well planned and the Director has done a respectable job as participants return and discuss their adventures. Courtesy of: Horseless Carriage Club of America (HCCA), © 2016 Horseless Carriage Club of America The ALLURE of Rallies & Tours 23 r e s o u r c e g u i d e The_Art_of_Writing_Tour_Directions.indd 23 12/21/17 11:47 PM