1— Startwith“GeneralInstructions.”Definewhat canbedisregarded,whatisamainroad,etc. 2— Getcountymaps.Theyhaveallthelittleback roads.Spendenoughtimetofindthebest. 3— Use simple, brief and complete language. 4— Make a map of the day’s run. 5— Avoid mileage as the main definer of turns. Give visible clue before the turn, at the turn, and a reassurance clue after the turn. Include mileage as a helper only. 6— Number the instructions. 7— Lump quick direction changes under one number. 8— Include specifics on bad hills, dangerous turns, etc. 9— Includepointsofinterest,humor,beauty,etc. 10— Drive the proposed lay-out in an historic car to get the feel of the road. 11— Proof read the final typed draft against your manuscript using two people. 12— Give the final draft to an outsider and see if they get lost. 13 — Be sure final handout is collated with every page present. 14— Recheck the tour and clues the week before the tour. Organizing a one day tour By Steve Cook, © HCCA Phase I The Art of Writing Tour Directions r e s o u r c e g u i d e 1— Choose a format for the Tour, such as Mystery, Foliage, Historic Sites, Shopping, Geographic Interest. 2— Pick a date and get club members to support. Also research to make sure there isn’t a conflicting event that week. 3— Estimate the number of participants and number of cars that will likely attend. Typically, 40-70 people and 15-30 cars. Larger Tours and Rallies can expect 150- 195 people and 70-100 cars. 4— Approximate the Tour on a map. Some planners still prefer the Old School method of paper maps; I lean toward Internet tools. My preference is to offer both to accommodate all participants. 5— Trytoincludesomethinginterestingforboth menandthewomen.Thiscanoftenbedone byplanningmultiplestopsalongtheroute. Twoorthreestopsinadayworksbest. 6— Pay attention to the length of the trip. Round trip Tours or Hub Tours should be 40- 70 miles, destination or Progressive Tours should be less than 200 miles. Again, this depends on the era of vehicles participating. 7— Find a suitable rallying point and starting time for the Tour. Often overlooked, this rallying point HAS AN ADDRESS. Record this data for your invitation, as many who come to your Tour will rely on their GPS devices and without an address to shoot for, this gets ugly. Remember some folks have trailers, and some must travel a long distance to reach the starting point. 8 — Be sure the routes you choose are enjoy- able. Avoid highways and dangerous inter- sections. Consider the class of cars when incorporating straining hills or extremely winding roads for too long of time. If you choose dirt roads, be sure they are in good condition. While Historic cars were built for dirt roads, some of us love them, most folks tolerate them, some loath them. If you have a lot of dirt roads on your Tour, be sure to announce that in your invitation so the loathers can skip the Tour if they so choose. 9— If you have a destination in mind, check to be sure the place can handle the cars and the people. 10— Always consider Food and Drink. Know your customer: older car folks eat and drink a lot. Arrange for food/beverage to be available before, during, and after the run. Bathroom facilities are of comparable importance. Be sure they are available at stops on the route as well. 11— Be sure people know about your Tour in time to plan on attending it. Use Club or Tour websites to gather as much information as possible to make sure the Tour or Rally you choose is right for your group and the vehicles that will participate in the event. 228 Industrial Drive 228 Industrial Drive Woodstock Lincoln Rumney Meredith Hanover Woodstock Fairlee Conway Tamworth 1 h 43 min 69.6 miles Ossipee Randolph Bartlett 766 North Main St 5 4 3 5 91 91 93 93 91 89 89 89 118 113 132 16 PLANNING THE TOUR 22 The ALLURE of Rallies & Tours The_Art_of_Writing_Tour_Directions.indd 22 12/21/17 11:47 PM